By ADAM GIFFORD
The Defence Ministry has adapted software from New Zealand Post subsidiary SilentOne to serve as its secure document management system.
"We chose it because it was flexible and combined document life cycle with security," says ministry network administrator Paul Stone. "We were able to define our own security model."
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SilentOne product integrates with the Microsoft Office suite to allow users to create, share and manage documents directly from Word, Excel, Powerpoint and Outlook.
It indexes the contents and meta properties, creating a fully searchable database. The ministry has 60 users in New Zealand, as well as two project managers in North America and Australia who connect with the system using Windows Terminal Server.
Mr Stone said that when users created or accessed a document, they used SilentOne to give it status settings - pre-draft, draft, final or superseded - and specified when and by whom it could be edited. They also set the sensitivity, specifying who could access the document. SilentOne is also being used to track inward mail.
SilentOne applies security at the file-system level of the Windows operating system, meaning it is more secure than a proprietary middle layer if someone was able to get unauthorised access to the server.
Chief executive Peter Hammond said SilentOne had 15 customers.
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