The board could consist of eight members - six of those appointed by a Te Arawa mandated entity and two appointed during a Te Arawa hui-a-iwi (tribal meeting).
The new board could be in place by July and would be separate from the council and would allow members to sit on council committees, be part of Resource Management Act decisions and establish its own sub-committees.
The proposal's author, Auckland-based solicitor Tama Hovell, will take those attending through the proposal while collecting feedback to present to the council in the coming weeks.
Mr Gaston said it was another step in Te Arawa's own process.
"The next being a hui-a-iwi with the wider Te Arawa community, after which it's expected that a proposal will be developed for presentation to the council."
The meeting is not open to the public and any costs relating to setting up the proposed board were not yet known.
Members of the Te Arawa Standing Committee were paid $2500 a year. District councillors who sat on the committee received no extra payments.
Mr Comer said the most important part of the hui would be to discuss what Te Arawa were doing and why they wanted to do it.
"We have to clear up the fact many people think this is giving Maori special privilege.
"Maori should not get any special treatment over and above other ratepayers.
"The issue should be about the council finding other partners who they can work with to make Rotorua a better place for all of us."
Mr Comer said Te Arawa had a lot of political, social, cultural and economic influence in the district and needed to be involved.
"It's important that at the front end of our discussion we talk about what are we doing and why. Then we will get on to the discussion about how we will be able to do that."
