"I was a little bit concerned about that actually."
The proposed terms of reference state that to have a quorum there must be a representative from at least four member organisations of which two must be council organisations – represented by staff. It states elected members are not included in the required quorum.
"They would obviously have been having meetings and we obviously haven't known or haven't been able to attend," Julian said.
"I am concerned that elected members have been shut out of the requirements."
Kawerau mayor Malcolm Campbell said not having elected members attend the meetings could be "dangerous".
"When we've had road meetings that I've attended and things are struck off the list, I start asking some difficult questions," he said.
"I think that is remiss of them to do that."
Councillor Carolyn Ion suggested the council defer approving the terms of reference.
"Typically, during my time, we would have already had the appointed elected member contacted and be in this paper and part of this paper," she said.
The Operations Group consists of staff and elected member representatives from Opotiki, Whakatane and Kawerau District Councils, the Bay of Plenty Regional Councils, ACC, Police, Waka Kotahi the New Zealand Transport Agency.
Its aim is to provide oversight of Eastern Bay roads and offer solutions to ensure deaths and serious injuries are reduced.
Councillors deferred their decision to seek more information.
