From the MTG: Packing up a huge job for transport to Hastings facility

Items being moved require careful packing and tracking.

Now that everything is all go with the new collection facility being built in Hastings, our collections team has an enormous task ahead of it.

In order to maximise the use of space, this new storage facility will have shelving as high as 3.8 metres and there will be specialised equipment required to place and access items at this height.

The team needs to predetermine how and where each item will best be stored in the new facility and then prepare them for this new type of storage. This can include things such as creating pallets for larger items being stored on pallet racking, preparing items currently stored in boxes to go nested into drawers, adding earthquake-proof hanging mechanisms to the backs of paintings and so on.

Unfortunately, it isn’t as simple as preparing items for their new storage methods, they also have to be prepared for transport.

This can mean some items need to be packed twice – once for transport and once for their new permanent home.

For example, paintings need to travel in crates even though they will be stored on hanging racks in their new home. Wherever possible we have planned for new storage methods to be more easily accessible, such as in drawers rather than boxes.

This of course doesn’t suit the storage and protection needs of all items but we have made them accessible wherever we can – it is a complex mix of considerations.

Along with careful planning of packing and placement in the new store, our team also needs to ensure they keep track of each item at all times.

Unlike when I moved house and spent weeks looking for that one item I was “sure” I had put in that particular box, our team cannot mix things up.

Databases, printed lists, checking and re-checking, and then entering new locations on the database requires attention to detail and diligence.

With more than 90,000 individual items in the collection, this is a huge job and one that will no doubt throw up a few surprises on the way.

Sara Perrett, who leads a talented and experienced collection team, has this all in hand but there is no denying the enormity of the task which will require flexibility and determination.

In order to complete this work we will need to reduce collection access for a period of time, to ultimately provide better access in the long term. We hope you will be patient with us as we work on this important legacy project for the community and the region.

Laura Vodanovich is MTG director.